FIT5107 - Managing business records - 2017

This unit relates to managing the creation, storage, recall and dissemination of business records within organisation-wide frameworks. Topics cover: socio-legal and business requirements for evidence; knowledge bases for representing functions and activities; managing access; designing and implementing recordkeeping policies, strategies and systems in accordance with industry and professional standards, including the International Standard for Records Management, and using recordkeeping business analysis tools (workflow, risk management, identification of vital records, functional analysis).

At the completion of this unit, students should be able to:

1. explain the business processes that record-keeping activities support, and the evidential requirements for business activities in various organisational settings;
2. explain at a strategic and operational level how systems are designed and implemented to meet business needs and evidential requirements;
3. identify and discuss the suite of policies, standards and best practice guidelines that relate to quality records management;
4. undertake various forms of business analysis in support of records management activities;
5. design and implement electronic record-keeping systems in large organisations in collaboration with other professional groups, or undertake these activities alone in a small organisation; and
6. advise senior managers on organisation-wide records management policies, programs and systems.

Practical exercises, class activities and discussion (or electronic equivalent): 50%; Formal supervised assessment: 50%

Minimum total expected workload equals 12 hours per week comprising:

1. Contact hours for on-campus students:
   • 2 hours of lectures
   • One-2 hour tutorial
2. Study schedule for off-campus students:
   • Off-campus students generally do not attend lecture and tutorial sessions, however should plan to spend equivalent time working through the relevant resources and participating in discussion groups each week.
3. Additional requirements (all students):
   • A minimum of 8 hours independent study per week for completing tutorial and project work, private study and revision.

See also Unit timetable information

Associate Professor Gillian Oliver

Archives and recordkeeping

http://www.infotech.monash.edu.au/units/