The regulations made pursuant to Statute 6.1.5 Examinations are published in the university Calendar: they set out the university policy relating to assessment, special consideration, and supplementary, special and final examinations. See also the chapter in this handbook called `Monash University education policy'.
You cannot have results for an examination in a subject in which you are not formally enrolled: check carefully your confirmation of enrolment and HECS advice form to ensure that your enrolment is correct in every detail.
The provisional examination timetable is posted on the official noticeboards (see `General information' above for locations) approximately five weeks before the examination period begins. It is your responsibility to check this timetable for any clash, and to refer any clash to the appropriate examinations officer on your campus.
The final examination timetable is posted on the noticeboards approximately three weeks before the examination period begins. It is your responsibility to check this timetable for any amendments to the examination dates and times given in the provisional timetable.
Distance education students receive written advice of the examination timetable.
Please note that it is rare for any change to be made to the final examination timetable: if there should be any change, you will be notified of it in writing.
You will not be given special consideration if you misread the examination timetable and miss an examination, nor will you be entitled to another examination.
No information about the examination timetable will be given over the telephone.
If you require alternative arrangements for the sitting of your examinations, you should contact your faculty registrar or the disability liaison officer at least eight weeks before the beginning of the examinations.
Arrangements can be made for the provision of question papers in Braille or in enlarged type, additional reading or writing time, special seating, or any other appropriate assistance. You may be required to produce a medical certificate in some circumstances. See also `Equal opportunity' in the chapter `Student support services'.
You may apply for special consideration if you believe that your work during a teaching period or your performance in an examination or other assessment has been gravely affected by illness or other serious cause.
You must complete an application for special consideration and/or special examinations form, which you obtain from and return to your faculty office with appropriately documented evidence.
Pharmacy students should apply in writing to the registrar, ground floor, Sissons building, Parkville campus.
The form must be returned within forty-eight hours of your last timetabled examination; if such a return is physically impossible, your faculty manager should at least be contacted by telephone. The university student welfare officers and counselling services on each campus can advise you, if you need help to complete the form.
You will not be given special consideration for misreading the examination timetable.
Not all faculties allow supplementary examinations: please refer to your faculty office for faculty policy.
If you are permitted to sit for a supplementary examination, and if your faculty asks Student Services to conduct the examination, a timetable for that examination will be sent to your mailing address.
The faculty board of enrolment or the board of examiners may allow you to sit for a special examination (sometimes called a deferred examination) where illness or other serious cause has prevented you from presenting for all or part of a terminal examination, or where your performance in an examination or your work during the year has been gravely affected by illness or other serious cause.
You must complete an application for special consideration and/or special examinations form, which you obtain from and return to your faculty office with appropriately documented evidence.
If you are permitted to sit for a special (deferred) examination, and if your faculty asks Student Services to conduct the examination, a timetable for that examination will be sent to your mailing address.
Student ID cards must be brought into each examination, produced on demand and displayed prominently on desks during the examination. Students unable to produce ID cards may be refused admission to examination rooms.
Students will generally be admitted to examination rooms at 9 am for morning sessions and 1.50 pm for afternoon sessions, unless otherwise advised. Writing usually commences at 9.10 am or 2 pm.
During the period between admission and when writing commences, students may read the question paper and consult any authorised notes, books etc, but writing of any description is not permitted unless otherwise stated on the question paper. A member of the academic staff will normally be present to answer any questions regarding the examination paper.
Students arriving more than one hour after writing time has commenced will not be admitted to an examination. After entering an examination room a student may not leave until one hour after the commencement of writing, or the scheduled conclusion of the examination if it is for less than one hour, unless accompanied by a supervisor. Students may not leave any examination in the last ten minutes. A student entering an examination room on the wrong day or at the wrong time may be required to remain in that room for one hour after the commencement of writing.
Students are permitted to take into examination rooms pens, pencils, rulers, erasers and mathematical instruments other than calculators. Other authorised material is identified on the examination paper and in individual cases by a signed authority from the chief examiner which has been delivered to the examinations manager. Students should ascertain from their lecturers in advance what material is authorised.
Calculators must be specifically authorised.
Pencil cases may not be brought into an examination room. If during an examination a student is found in possession of unauthorised material the student will be reported, could receive an on-the-spot-fine of up to $75 and/or face other disciplinary action. Spot checks may be made at any time within an examination.
Students are warned against the possibility of theft. The university does not accept any responsibility for loss of, or damage to, any item left outside of or brought into, an examination room, including any item that may be either voluntarily surrendered or confiscated. Students are strongly advised not to bring unnecessary clothing, books, bags, handbags, folders, notes, paper, valuables, personal or other sundry items to examinations.
Wallets, purses, keys and medication may be brought into examination rooms, but must be placed on the floor under the student's desk.
Students before entering an examination room must place all unauthorised material and personal possessions other than those referred to above where directed.
At the beginning of each examination students are required to complete an attendance slip which will be collected by the supervisors during the examination. The supervisor-in-charge will signal when writing may commence. Questions must be numbered and cover pages completed during the time allowed for writing. Handwriting must be legible. There must be no communication of any kind among students in the examination rooms. You are strongly advised not to draw attention to yourself by looking frequently at other candidates. Smoking is not allowed. Students leaving an examination early must hand in their scriptbook(s) to the supervisor at the exit. A warning signal will be given ten minutes before the end of the examination and a signal to cease writing will also be given. At the conclusion of the examination all students must remain seated in the examination room until all papers have been collected and permission to leave is given by the supervisor-in-charge. Students must not loiter, talk or make noise in the vicinity of examination rooms.
Further updated information about examinations is given in the notice to students included with the confirmation of enrolment form.
You must consult your departmental notice board for details of any practical or oral examinations. Examiners in any subject may call any candidate for a further test or written or oral examination as part of the examination in that subject, so you are advised to remain in Melbourne until the publication of results.
You may not communicate with your examiners on the subject of your examinations before the publication of results.
On the publication date advised on the notice to students, examination results are displayed by student identity number on the noticeboards at the following locations:
If the exclusion committee of your faculty reviews your academic progress and finds it to be unsatisfactory, the committee may notify you of its intention to impose a condition on your re-enrolment, or to exclude you from your course. If you are notified that your exclusion is being considered, you will be given an opportunity to be heard by the committee. Respond promptly to this notification, and provide the committee with any information that you believe to be relevant to your case.
If you are excluded from your course, you may appeal to the Exclusion Appeals Committee of the Academic Board: the decision of the committee is final.
The regulations made pursuant to Statute 6.2 Exclusion for unsatisfactory progress are published in the university Calendar.
At every stage of the process you should seek advice appropriately from the university student welfare officers and counselling services on each campus, your faculty advisers, student association officers, the legal service and the Course and Career Centre.
More importantly, you should seek advice as soon as you begin to be aware that you are having problems with your work: if you take early action, you may well prevent matters from deteriorating to the stage where exclusion needs to be considered.
Most courses share a common standard of examination grades, but there are some differences between faculties and between courses, mainly in the system of grades that is used below the standard pass mark of 50 per cent.
The following are the standard grades and associated ranges of marks in undergraduate courses:
Your notification of examination results shows grades and marks (where marks exist): the transcript of your academic record shows grades only. For more information about marks and grades refer to the appropriate faculty handbook.
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