Successful applicants will be notified by mail of the course offer and study program approved. Off-campus learning students normally enrol by mail, although they may attend the relevant university campus to complete the necessary procedures.
The offer letter will specify the course and study program which have been approved. Information about Commonwealth-supported places will also be included for students who have been granted this type of place. FEE-HELP information will be included if a full-fee place has been granted in an eligible coursework program.
Offers are normally valid for a period of 14 days. Failure to accept within this period will result in the offer being automatically recorded as having lapsed and the place made available to another applicant.
Successful applicants must return the acceptance form and any additional documentation requested, together with an `Enrolment questionnaire', `Commonwealth-supported place agreement and request for HECS-HELPÕ form (if applicable) and a passport-sized photo (for your student identification card). For Commonwealth-supported places, if you choose the upfront payment option then payment for the semester must be made:
An `Enrolment details and fee advice' notice will be sent to you after your enrolment has been processed.
Students in Commonwealth-supported places who choose to use HECS-HELP to defer their debt must have completed the ÔCommonwealth-supported place agreement and request for HECS-HELPÕ form and supplied a tax file number by the census date of the first semester of enrolment, in order to prevent enrolment invalidation for non-compliance with legislative requirements.
An `Enrolment details and fee advice' notice will be forwarded to you informing you of your amenities fee, course fee or Commonwealth-supported place contribution. The reverse side of the ÔEnrolment details and fee adviceÕ notice gives payment options available. These include payment via:
If you have not received an `Enrolment details
and fee advice' notice by the beginning of semester, please go to
http://ask.monash.edu.au or telephone
+61 3 9902 6011.
Before the census date of each semester, a statement of your enrolment details will be sent to you for checking and returned in the event of dispute. You should check that the details shown are correct, particularly the title of the course and the list of units to be studied. Any queries or disputes must be directed immediately to the faculty, department or school responsible for your course administration within 14 days of the `issue date' listed, or a late processing fee will apply.
If you are a student enrolled in a Commonwealth-supported place
in a course or if you are enrolled in a fee-paying place and are using
FEE-HELP, after the census date for each semester you will receive details of
the Commonwealth assistance that you have incurred, along with details of any
upfront payments made directly to the university relating to the teaching
period indicated on the statement. Only details relating to the course fees are
shown; amenities and other miscellaneous fees are not shown.
All details on this notice must be checked for accuracy. Any disputes must be
lodged within 14 days of the Ôissue dateÕ. Disputes outside this
14-day period will be accepted at the discretion of the university and only in
exceptional circumstances. A late processing fee will also apply to disputes
considered outside the 14-day period. You should retain this statement for your
taxation records.
If you have chosen the upfront Commonwealth-supported place contribution payment option, your debt is to the university. Payment is required by the due date shown on the front of the ÔEnrolment details and fee adviceÕ notice or the census date, whichever is the earlier. Students who do not pay their upfront Commonwealth-supported place payment by the due date will have their enrolment invalidated. In accordance with federal legislation, a student whose Commonwealth-supported place has been invalidated cannot be reinstated into the teaching period in which they were invalidated.
If you fail to pay your course/amenities fee by the due date shown on the front of the ÔEnrolment details and fee adviceÕ notice, your course enrolment will be encumbered. This means that your access to university computer/internet/library resources will be stopped until fees are paid. You should ensure that all fees are paid by the due date, as continued non-payment of these fees will result in your enrolment being invalidated/discontinued.
If you are having difficulties paying your fees by the due date, refer to the section `General information/fees/extension of time to pay feesÕ in the 2005 Student Resource Guide (available online from December 2004)
Any change that you wish to make to your course and/or unit
details (eg adding another unit, or withdrawing from either a unit or the whole
course) must be notified in writing to the faculty, department or school
responsible for your course. You cannot merely make an arrangement with the
lecturer running a unit, although you may discuss your intentions with the
lecturer before lodging a written request.
The following criteria and procedures normally apply to any change or
discontinuation of units:
(a) Approval for reducing study load below that normally undertaken by an
off-campus learning student will largely depend on the reasons given and the
time remaining in which the course must be completed.
(b) Off-campus units may be added up until two weeks before the
commencement of the semester in which they are being offered without penalty.
On-campus units can be added in the first two weeks of each semester without
penalty.
(c) Units may be discontinued without financial penalty up to the census date.
(d) After the census date, discontinuation of a unit will
incur both a financial and an academic penalty. The academic penalty may
include the recording of a `fail' grade. All students should check the
`Principal dates' section in the Student Resource Guide 2005 (available
online from December 2004) for the exact dates and the associated penalties.
The university does not normally allow units undertaken by the off-campus
learning mode to be added to a study program within two weeks of the
commencement of the semester in which the unit is intended to be taken. New
students wishing to withdraw from studies temporarily for one or two semesters
should consider applying forÊdeferment or intermission.
Off-campus learning applicants who have been offered a place in a
course and who wish to defer that offer are required to apply in writing to the
relevant faculty for approval before 28 February 2005 to defer studies. Formal
intermission, as opposed to ÔdefermentÕ of studies at the offer
stage, isÊonly considered after an actual enrolment has taken place.
Please note that deferment will not normally be granted where a student intends
to study at another tertiary institution.
Deferment will normally be granted for up to 12 months. When students are
contacted later in the year they will be asked to complete forms to formally
commence or resume studies.
Re-enrolment information will be forwarded to all continuing students between September and November. Students will normally be required to complete their re-enrolment for the following year using the internet. Payment of amenities fees, upfront Commonwealth-supported place contributions and unit fees will be requested early in the following year.
Students who have enrolled and commenced studies may apply for intermission for one semester or one academic year through the faculty, department or school responsible for their course. Applications must be made in writing and will need to include reasons for requesting leave. Students who take leave of absence without the approval of the university incur prescribed penalties and will be required to re-apply for admission.
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