Examinations

Access to examination scripts

Students may make arrangements to view but not have copies of scripts if the examination is a short answer or multiple choice module which the examiner intends to use again. Examination script books are routinely destroyed six months after the publication of the results.

Students may make arrangements to view their script with the departmental office. They can also apply to their departmental office for a photocopy of their script for a $5 fee. There is no requirement or obligation to provide feedback when students view their examination scripts.

Academic progress

Undergraduate

At Caulfield and Peninsula students are generally required to follow the course as structured. Where a subject has not been satisfactorily completed students are required to repeat that subject, if offered, the following semester.

Variation to pre-planned enrolment is only permitted if the student has failed a subject and must comply with the policy that they repeat the failed subject in the following semester, or a pre-planned subject is not offered in that semester, or unresolvable timetable clashes confirmed by the administrative staff necessitate the choosing of another subject.

At Clayton in first-year subjects, progression from first semester into second semester shall not be affected by the results obtained in first semester subjects. All first-semester subjects will be allowed the normal grades of NS for scores of 40-44 and PII for scores of 45-49. Supplementary or PII grades will be awarded by the board of examiners at its December meeting. In general students cannot progress into the second-year subjects of a discipline until both first-year subjects of that discipline have been successfully completed.

Supplementary examinations may be awarded in first-year subjects. Students shall be eligible for a maximum of three PII and/or supplementary examination results over the whole of first year.

Students will not be allowed to enrol for a non-compulsory subject more than twice without the prior consent of the head of the teaching department.

At Gippsland and Berwick students are generally advised to follow the course as structured.

Graduate

Students are normally required to follow the course structure as specified in the graduate course entry. Normally performance will be reviewed at the end of each semester and the student may not be permitted to continue with the course if the required standard is not met.

Supplementary assessment

Details and an application form are available from the student's relevant administration office.

Supplementary assessment procedures will vary according to the student's program.

Students who fail a subject, which is the last subject necessary to complete the course of study and which has been undertaken in the last two semesters of study, will be given supplementary assessment in that subject provided that they have completed all the work for the subject, have sat the final examination and have obtained a mark of at least 40 per cent in the subject.

Special consideration and deferred examinations

Special consideration is granted to students whose performance in an examination or other assessment has been significantly affected by illness or other serious cause. Special consideration applications are referred to the examiners who take the application into account when marking the papers. A student who has passed a subject normally cannot subsequently receive a higher grade as a result of a special consideration application.

Further to the university's regulation on special consideration (Examinations regulations, subsection three), the following shall apply to candidates within the faculty:

1 Applications for special consideration will only be considered when accompanied by appropriate supporting documentation. Refer to the form `Application for special consideration and/or special (deferred) examinations' which can be collected from the relevant administration office.

(a) Where special consideration is sought on medical grounds the application must be accompanied by a medical certificate and should include a statement by the doctor, in the space provided on the form, as to the student's ability to study for and/or undertake the assessment concerned.

(b) Where special consideration is sought after consulting with a counsellor the application must be accompanied by a letter from the counsellor and should include a statement by the counsellor, in the space provided on the form, as to the student's ability to study for and/or undertake the assessment concerned.

2 Where insufficient documentation is submitted to support the request, the student will be informed that additional supporting evidence is required before special consideration can be considered.

3 An application should be submitted within forty-eight hours after the last examination scheduled for the candidate in accordance with subsection 3.2 of the Examinations regulations.

4 Lack of facility with English is not a sufficient reason for special consideration to be granted.

5 A student should not be granted a higher grade or mark for the sole reason that special consideration was merited.

6 In cases where special consideration is warranted, it consists of one or more of the following options:

(a) the granting of additional time in which to complete a prescribed assignment;

(b) a special or deferred test or examination be undertaken (either written or oral);

(c) in the case of a physical handicap, allowing additional time in which to complete a written examination;

(d) in extreme cases, allowing the student to withdraw from the subject without penalty;

(e) setting an additional piece of work to be completed in order to determine the final result for the subject;

(f) arranging a later examination by providing an alternative paper at a later date.

7 Students may be granted special consideration or a deferred exam if:

(a) they were unable to sit the final examination or piece of assessment for a valid and serious reason;

(b) their academic performance throughout the semester indicated that they would have performed significantly better had it not been for the circumstance necessitating the special consideration claim.

8 Supplementary assessment is normally undertaken in late January and, except at Clayton, at mid-year. Other arrangements are at the discretion of the department.

9 Clayton: Special examinations are normally taken at the same time as the supplementary examinations in late January. This applies to supplementary or special examinations in respect of both semesters. Applications for special examinations are referred to the dean, and at the board of examiners meeting the application for special consideration is taken into account when assessing the student's results as a whole.

Unsatisfactory progress

Students whose progress is considered unsatisfactory will be liable to exclusion from the faculty. Students who are referred to the unsatisfactory progress committee are asked to show cause in writing as to why they should not be excluded. No student will be excluded without being given an opportunity to appear in person before the committee.

Any student falling into one or more of the categories listed below will be liable for exclusion by an unsatisfactory progress committee. The rules relating to Statute 6.2 Exclusion for Unsatisfactory Academic Performance shall apply.

The academic performance of the student is deemed to be unsatisfactory if:

1 the student fails any compulsory subject a second time;

2 the student has not passed at least half of the subjects taken in the two most recent semesters;

3 the student fails to comply with any conditions imposed upon the enrolment or re-enrolment;

4 the student has not completed the course within the number of years as specified in the regulations.

Exclusion due to unsatisfactory progress shall be exclusion from the faculty for a period of at least one academic year. For undergraduate students application for readmission to the previously enrolled course is directly to the faculty.

Applicants for readmission need to demonstrate evidence of academic rehabilitation. This generally will take the form of good results in another tertiary-level program.

Students who wish to appear before the Unsatisfactory Progress Committee should ensure that they are available at the time that the committee meets. These times are:

• Caulfield and Peninsula - late January
• Clayton - second week of January (written submissions are due by 31 December)
• Gippsland - mid-December.

Published by Monash University, Clayton, Victoria 3168 Copyright © Monash University 1996 - All Rights Reserved - Caution Authorised by the Academic Registrar December 1996