Successful applicants will be notified by mail of the course offer and study program approved. Off-campus learning students normally enrol by mail, although they may attend the relevant university campus to complete the necessary procedures.
The offer letter will specify the course and study program which have been approved. Information about HECS will also be included for students who have been granted a HECS place. PELS information will be included if a postgraduate, full-fee place has been granted in an eligible coursework program.
Offers are normally valid for a period of 14 days. Failure to accept within this period will result in the offer being automatically recorded as having lapsed and the place made available to another applicant.
Successful applicants must return the acceptance form and any additional documentation requested, together with an `Enrolment questionnaire', `HECS payment option' form (if applicable) and a passport-sized photo (for your student identification card). For HECS places, if you choose the upfront payment option, payment of the HECS amount for the semester must be made:
An `Enrolment details and fee advice' will be sent to you after your enrolment has been processed.
HECS-liable students who chose to defer their HECS debt must have completed the `HECS payment options declaration' form and supplied a Tax File Number by the census date of the first semester of enrolment, in order to prevent enrolment invalidation for non-compliance with legislative requirements.
An `Enrolment details and fee advice' will be forwarded to you informing you of your amenities fee, course fee or HECS liability. The reverse side of the enrolment details and advice gives payment options available. These include payment via:
If you have not received an `Enrolment details and fee advice' by the beginning of semester, contact the Student Administration Fees Section by email at fees@adm.monash.edu.au or telephone (03) 9905 2082 (option 0).
Before the census date of each semester, a statement of your enrolment details will be sent to you for checking and return in the event of dispute. You should check that the details shown are correct, particularly the title of the course and the list of units to be studied. Any queries or disputes must be directed immediately to the faculty, department or school responsible for your course administration within 14 days of the `issue date' listed or a late processing fee will apply.
If you are a student enrolled in a course under the Higher Education Contribution Scheme (HECS), after the census date for each semester you will receive details of the HECS liability that you have incurred, along with details of any upfront payments made directly to the university relating to the teaching period indicated on the statement. Only the HECS liability is shown; amenities and other fees are not shown.
All details on this notice must be checked for accuracy. Any disputes must be made within 14 days of the `issue date'. Disputes outside this 14-day period will be accepted at the discretion of the university and only in exceptional circumstances. A late processing fee will also apply to disputes considered outside the 14-day period. You should retain this statement for your taxation records.
If you have been a successful applicant for PELS, then after the census date for each semester you will receive details of the PELS liability that you have incurred relating to the teaching period indicated on the statement. All details on this notice must be checked for accuracy. Any disputes must be made within 14 days of the `issue date'. Disputes outside this 14day period will be accepted at the discretion of the university and only in exceptional circumstances. A late processing fee will also apply to disputes considered outside the 14-day period. Further information can be obtained via the DETYA website at http://www.hecs.gov.au/pels. You should retain this statement for your taxation records.
Students wishing to make a $500 or more partial payment against their current semester deferred HECS debt are required to make their payment by census date each semester. Payments received after the census date will not be remitted to the ATO but will be credited to your account with the university. Further information is available at http://www.detya.gov.au/highered/studfees.htm.
If you have chosen the upfront HECS payment option, your debt is to the university. Payment is required by the due date shown on the front of the `Fee advice' or the census date, whichever is the earlier. If you have not paid your upfront HECS fees in full by the census date, the university is authorised to change your payment option to deferred HECS as long as you have supplied your Tax File Number. Students who do not pay their upfront HECS fee by the due date and have not supplied their TFN will have their enrolment invalidated. In accordance with federal legislation, the enrolment of an invalidated HECS-liable student cannot be reinstated into the teaching period in which they were invalidated.
If you fail to pay your course/amenities fee by the due date shown on the front of the `Enrolment details and fee advice', your course enrolment will be encumbered. This means that your access to university computer/internet/library resources will be stopped until fees are paid. You should ensure that all fees are paid by the due date, as continued non-payment of these fees will result in your enrolment being invalidated.
If you have not paid your amenities fee by the due date but have made a partial upfront HECS payment, the university will divert that partial payment to cover your amenities fee debt to prevent enrolment cancellation for non-payment of amenities fees.
If you are having difficulties paying your fees by the due date, refer to the section extension of time to pay fees in your Student Resource Guide under the heading of `General information/fees/extension of time to pay fees'.
Any change that you wish to make to your course and/or unit details (eg add another unit, or withdraw from either a unit or the whole course) must be notified in writing to the faculty department or school responsible for your course. You cannot merely make an arrangement with the lecturer running a unit, although you may discuss your intentions with the lecturer before lodging a written request.
The following criteria and procedures normally apply to any change or discontinuation of units:
(a) Approval for reducing study load below that
normally undertaken by an off-campus learning student will largely depend on
the reasons given and the time remaining in which the course must be
completed.
(b) Units may be added in the first two weeks of each semester
without penalty.
(c) Units may be deleted without penalty up to:
These deleted units will not appear on
your student record and neither associated HECS nor most unit fees will be
payable against these unit withdrawals.
(d) After 31 March or the end of the first four weeks of second
semester, as appropriate, where a withdrawal application is received by the
first day of the 10th week of the first semester (for
first semester and full-year units) and the first day of the
10th week of second semester (for second-semester
units), a withdrawal without academic penalty may be anticipated, but the unit
will be recorded on your student record. HECS and unit fees will be
payable.
(e) A withdrawal after the first day of the
10th week of semester will normally result in a fail
grade, with an 'NN' result being recorded. However, withdrawal applications
arising from illness, or some other extenuating circumstances, accompanied by a
medical certificate or other supporting evidence, may be lodged for
consideration with your enrolment amendment advice.
University policy does not allow units undertaken by the off-campus learning mode to be added to a study program after the second week of the semester in which the unit is intended to be taken. New students wishing to withdraw from studies temporarily for one or two semesters should consider applying for deferment or intermission.
Off-campus learning applicants who have been offered a place in a course and who wish to defer that offer are required to apply in writing to the relevant faculty for approval before 3 March 2004 to defer studies. Formal intermission, as opposed to `deferment' of studies at the offer stage, is only considered after an actual enrolment has taken place. Please note that deferment will not normally be granted where a student intends to study at another tertiary institution.
Deferral will normally be granted for up to 12 months. When students are contacted later in the year they will be asked to complete forms to formally commence or resume studies.
Re-enrolment information will be forwarded to all continuing students between September and November. Students will normally be required to complete their reenrolment for the following year using the internet. Payment of amenities fees, upfront HECS and unit fees will be requested early in the following year.
Students who have enrolled and commenced studies may apply for intermission for one semester or one academic year through the faculty, department or school responsible for their course. Applications must be made in writing and will need to include reasons for requesting leave. Students who take leave of absence without the approval of the university incur prescribed penalties and will be required to re-apply for admission.
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