Successful applicants will be notified by mail of the course offer and study program approved. Off-campus learning students normally enrol by mail, although they may attend the relevant university campus to complete the necessary procedures.
The offer letter will specify the course and study program which have been approved. Information about HECS will also be included for students who have been granted a HECS place. PELS information will be included if a postgraduate, full-fee place has been granted in an eligible coursework program.
Offers are normally valid for a period of 14 days. Failure to accept within this period will result in the offer being automatically recorded as having lapsed and the place made available to another applicant.
Successful applicants must return the acceptance form and any additional documentation requested, together with an ëEnrolment form Part Bí, ëHECS payment optioní form (if applicable) and a passport-sized photo (for your student identification card). For HECS places, if you choose the upfront payment option, payment of the HECS amount for the semester must be made:
An ëEnrolment
details and fee adviceí will be sent to you after your enrolment has
been processed.
HECS-liable students who chose to defer their HECS debt must have completed the
ëHECS payment options declarationí form and supplied a Tax File
Number by the census date of the first semester of enrolment, in order to
prevent enrolment invalidation for non-compliance with legislative requirements.
An ëEnrolment details and fee adviceí will be forwarded to you informing you of your amenities fee, course fee or HECS liability. The reverse side of the enrolment details and advice gives payment options available. These include payment via:
If you have not received an ëEnrolment details and fee adviceí by the beginning of semester, contact the Student Administration Fees Section by email at fees@adm.monash.edu.au or telephone (03) 9905 2082 (option 2).
Before the census date of each semester, a statement of your enrolment details will be sent to you for checking and return in the event of dispute. You should check that the details shown are correct, particularly the title of the course and the list of units to be studied. Any queries or disputes must be directed immediately to the faculty, department or school responsible for your course administration within 14 days of the ëissue dateí listed or a late processing fee will apply.
If
you are a student enrolled in a course under the Higher Education Contribution
Scheme (HECS), after the census date for each semester you will receive details
of the HECS liability that you have incurred, along with details of any upfront
payments made directly to the university relating to the teaching period
indicated on the statement. Only the HECS liability is shown; amenities and
other fees are not shown.
All details on this notice must be checked for accuracy. Any disputes must be
made within 14 days of the ëissue dateí. Disputes outside this
14-day period will be accepted at the discretion of the university and only in
exceptional circumstances. A late processing will also apply to disputes
considered outside the 14-day period. You should retain this statement for your
taxation records.
If you have been a successful applicant for PELS, then after the census date for each semester you will receive details of the PELS liability that you have incurred relating to the teaching period indicated on the statement. All details on this notice must be checked for accuracy. Any disputes must be made within 14 days of the ëissue dateí. Disputes outside this 14-day period will be accepted at the discretion of the university and only in exceptional circumstances. A late processing will also apply to disputes considered outside the 14-day period. Further information can be obtained via the DETYA website at www.hecs.gov.au/PELS. You should retain this statement for your taxation records.
Students wishing to make a $500 or more partial payment against their current semester deferred HECS debt are required to make their payment by census date each semester. Payments received after the census date will not be remitted to the ATO but will be credited to your account with the university. Further information is available at www.detya.gov.au/highered/studfees.htm.
If you have chosen the upfront HECS payment option, your debt is to the university. Payment is required by the due date shown on the front of the ëFee adviceí or the census date, whichever is the earlier. If you have not paid your upfront HECS fees in full by the census date, the university is authorised to change your payment option to deferred HECS as long as you have supplied your Tax File Number. Students who do not pay their upfront HECS fee by the due date and have not supplied their TFN will have their enrolment invalidated. In accordance with federal legislation, the enrolment of an invalidated HECS-liable student cannot be reinstated into the teaching period in which they were invalidated..
If
you fail to pay your course/amenities fee by the due date shown on the front of
the ëEnrolment details and fee adviceí, your course enrolment will
be encumbered. This means that your access to university
computer/internet/library resources will be stopped until fees are paid. You
should ensure that all fees are paid by the due date.
If you have not paid your amenities fee by the due date but have made a partial
upfront HECS payment, the university will divert that partial payment to cover
your amenities fee debt to prevent enrolment cancellation for non-payment of
amenities fees.
If you are having difficulties paying your fees by the due date, refer to the section extension of time to pay fees in your Student Resource Guide under the heading of ëGeneral information/fees/extension of time to pay feesí.
Any
change that you wish to make to your course and/or unit details (eg add
another unit, or withdraw from either a unit or the whole course) must be
notified in writing to the faculty department or school responsible for your
course. You cannot merely make an arrangement with the lecturer running a unit,
although you may discuss your intentions with the lecturer before lodging a
written request.
The following criteria and procedures normally apply to any change or
discontinuation of units:
(a) Approval for reducing study load below that normally undertaken by an
off-campus learning student will largely depend on the reasons given and the
time remaining in which the course must be completed.
(b) Units may be added in the first two weeks of each semester without
penalty.
(c) Units may be deleted without penalty up to:
These
deleted units will not appear on your student record and neither associated
HECS nor most unit fees will be payable against these unit withdrawals.
(d) After 31 March or the end of the first four weeks of second semester,
as appropriate, where a withdrawal application is received by the first day of
the 10th week of the first semester (for first semester and
full-year units) and the first day of the 10th week of second
semester (for second-semester units), a withdrawal without academic penalty may
be anticipated, but the unit will be recorded on your student record. HECS and
unit fees will be payable.
(e) A withdrawal after the first day of the 10th week of
semester will normally result in a fail grade, with an 'NN' result being
recorded. However, withdrawal applications arising from illness, or some other
extenuating circumstances, accompanied by a medical certificate or other
supporting evidence, may be lodged for consideration with your enrolment
amendment advice.
University policy does not allow units undertaken by the off-campus learning
mode to be added to a study program after the second week of the semester in
which the unit is intended to be taken. New students wishing to withdraw from
studies temporarily for one or two semesters should consider applying for
deferment or intermission.
Off-campus
learning applicants who have been offered a place in a course and who wish to
defer that offer are required to apply in writing to the relevant faculty for
approval before 3 March 2003 to defer studies. Formal intermission, as opposed
to ëdefermentí of studies at the offer stage, is only considered
after an actual enrolment has taken place. Please note that deferment will not
normally be granted where a student intends to study at another tertiary
institution.
Deferral will normally be granted for up to 12 months. When students are
contacted later in the year they will be asked to complete forms to formally
commence or resume studies.
Re-enrolment information will be forwarded to all continuing students between September and November. Students will normally be required to complete their re-enrolment for the following year using the internet. Payment of amenities fees, upfront HECS and unit fees will be requested early in the following year.
Students who have enrolled and commenced studies may apply for intermission for one semester or one academic year through the faculty, department or school responsible for their course. Applications must be made in writing and will need to include reasons for requesting leave. Students who take leave of absence without the approval of the university incur prescribed penalties and will be required to re-apply for admission.
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