Successful applicants will be notified by mail of the course offer and study program approved. Distance education students normally enrol by mail, although they may attend the relevant university campus to complete the necessary procedures.
The offer letter will specify the course and study program which have been approved. Information about HECS will also be included.
Offers are normally valid for a period of 14 days. Failure to accept within this period will result in the offer being automatically recorded as having lapsed, and the place made available to another applicant.
Successful applicants must return the acceptance form and any additional documentation requested, together with an enrolment form Part B, HECS payment option form (if applicable) and a passport-sized photo (for your student identification card). For HECS places, if you choose the upfront payment option, payment of the HECS amount for the semester must be made:
This fee notice will be sent to you after your enrolment has been processed.
Following enrolment, an enrolment details and fee advice statement will be forwarded to you. You must make complete payment by the date shown on the statement, otherwise late fees will apply. Payment may be made to any branch of any bank, but it should be noted that payment at a branch of Bank of Melbourne/Westpac does not normally attract a transfer fee. Note that payment must not be made direct to the university, except by those students studying in another country. Such students may send their fee payments by bank draft in Australian dollars (A$) to the Cashier's Office, Box 3F, Monash University, Victoria 3800, Australia. Students wishing to make partial HECS payment must follow the instructions on the reverse of the enrolment details and fee advice statement. The university accepts VISA, Mastercard and Bankcard for payment of university fees. Students can fax their card details to the cashier's office on (03) 9905 5728, or they can email their card details to fees@adm.monash.edu.au
The enrolment details and fee advice statement will also include a record of the course and units in which you have been enrolled. After the HECS census date of each semester, a confirmation of enrolment form will be sent to you for checking and return in the event of dispute. You should check that the details shown in all correspondence sent to you are correct, particularly the title of the course and the list of units to be studied. Any queries should be directed immediately to the faculty department or school responsible for your course administration.
Any
change that you wish to make to your course and/or unit details (eg add
another unit, or withdraw from either a unit or the whole course) must be
notified in writing to the faculty department or school responsible for your
course. You cannot merely make an arrangement with the lecturer running a unit,
although you may discuss your intentions with the lecturer before lodging a
written request.
The following criteria and procedures normally apply to any change or
discontinuation of units:
(a) Approval for reducing study load below that normally undertaken by a
distance education student will largely depend on the reasons given and the
time remaining in which the course must be completed.
(b) Units may be added or deleted in the first two weeks of each semester
without penalty. These deleted units will not appear on your student record.
(c) After the first two weeks, applications to discontinue units
receive a
'DISC' discontinuation grade, but neither associated HECS nor most unit fees
will be payable against these unit withdrawals.
(d) After 31 March or 31 August, as appropriate, where a withdrawal
application is received by the first day of the 10th week of the
first semester (for first semester and full-year units) and the first day of
the 10th week of second semester (for second-semester units), a
withdrawal without academic penalty may be anticipated, but a 'DISC'
(discontinued) grade will be recorded on your student record. HECS and unit
fees will be payable.
(e) A withdrawal after the first day of the 10th week of
semester will normally result in a fail grade, with an 'NN' result being
recorded. However, withdrawal applications arising from illness, or some other
extenuating circumstances, accompanied by a medical certificate or other
supporting evidence, may be lodged for consideration with your enrolment
amendment advice.
University policy does not allow units undertaken by the distance education
mode to be added to a study program after the second week of the semester in
which the unit is intended to be taken.
New students wishing to withdraw from studies temporarily for one or two
semesters should consider applying for deferment or leave of absence.
Distance
education applicants who have been offered a place in a course, and who wish to
defer that offer, or who accept the offer but defer before 26 February 2001,
are required to apply in writing to the relevant faculty for approval to defer
studies. As part of deferment, please ensure a completed enrolment form part B
and HECS payment option form (HECS places only) have been submitted. Formal
leave of absence, as opposed to deferment of studies, is approved after 26
February 2001 when first semester officially commences. Please note that
deferment will not normally be granted where a student intends to study at
another tertiary institution.
Deferral will normally be granted for up to 12 months. When students are
contacted later in the year they will be asked to complete forms to formally
commence or resume studies.
Re-enrolment information will be forwarded to all continuing students between September and November. Students will normally be required to complete their re-enrolment for the following year using the internet. Payment of amenities fees, upfront HECS and unit fees will be requested early in the following year.
Students who have enrolled and commenced studies may apply for leave of absence for one semester or one academic year through the faculty, department or school responsible for their course. Applications must be made in writing and will need to include reasons for requesting leave. Students who take leave of absence without the approval of the university incur prescribed penalties and will be required to re-apply for admission.
Previous page | Next page | Section contents | Title and contents