wwwdev@monash.edu.au
Wed Dec 2 13:01:52 EST 1998
Auth: C Whip, University Webmaster's Office
Copyright © Monash University 1998 - All Rights Reserved - Caution
For details of examination regulations please refer to the Examinations regulations, Monash University Calendar, available in the library and on the Web at http://www.monash.edu.au/pubs/calendar/.
Unless
specified to be used in an open-book examination, English dictionaries are not
permitted to be used by students sitting an examination held by the faculty. As
English is the language of instruction within Monash University, foreign
language dictionaries are also not permitted in examinations.
Calculators containing a full set of alphabetic keys are not permitted to be
used by students sitting any examination held by the faculty. However, for
closed-book examinations, standard calculators are permitted if specified on
the examination paper.
At the end of each semester, following the completion of the examinations, a board of examiners considers each student's performance as a whole before the results are published. All undergraduate and most postgraduate students who pass are graded into the categories of high distinction, distinction, credit and pass. Some courses use honours subject results and these are classified into first class, second class division A, second class division B, third class and pass.
Marks range |
Grade | |
0-49 |
N |
Fail |
40-49 |
NS |
Fail, supplementary exam awarded under special circumstances only |
45-49 |
NP |
Near pass (first-year subjects on the Clayton campus only). Progression to second year in that discipline is not permitted |
50-59 |
P |
Pass |
60-69 |
C |
Credit |
70-79 |
D |
Distinction |
80-100 |
HD |
High Distinction |
NE |
Not Examined. Used when a subject is taught over two semesters | |
PGO |
Pass grade only. Applies to a limited range of subjects on the Caulfield and Peninsula campuses | |
WH |
Withheld. Used, for example, when assessment is outstanding due to a special consideration application or incomplete assessment | |
DEF |
Deferred examination granted | |
SFR |
Satisfied faculty requirements | |
Honours grade | ||
below 50 |
Fail | |
50-59 |
HIII | |
60-69 |
HIIB | |
70-79 |
HIIA | |
80-100 |
HI |
Marks range |
Honours grade | |
below 50 |
Fail | |
50-59 |
HIII | |
60-69 |
HIIB | |
70-79 |
HIIA | |
80-100 |
HI |
For honours courses, sometimes grades only are released but for all other
courses, grades and marks are released. The final mark that a student receives
for a subject will be determined by the subject leader or coordinator taking
into account all aspects of assessment.
Fail grades are made on the recommendation of two examiners (following the
process specified under the section on assessment). Under Monash University
regulations there is no procedure for re-mark applications.
It should be noted that supplementary examinations may not be available for
some graduate level courses. Please consult the relevant administration
office.
Results are available by Interactive Voice Response (IVR), telephone 1901 140
055, and on the Web, http://www.monash.edu.au/exams/. They are also posted on
notice boards on each campus. Student results are identified by student ID
number, not by name.
Campus |
Location of notice board |
Berwick |
Entry foyer |
Caulfield |
A block |
Clayton |
Rotunda |
Gippsland |
Student Administration |
Peninsula |
Level 2, A building |
It has been recognised that under Victoria's Freedom of Information Act 1982, students have a right to be granted access to their examination scripts. Students should apply to the relevant administration officer. They may be given photocopies at a fee of $5 per script book for each examination or a time will be arranged for them to read through their scripts. The choice of procedure is decided by the subject chief examiner. Students may be denied access to their scripts if the examination is a short-answer or a multiple-choice module. There is no requirement or obligation that feedback will be provided when students view their examination scripts.
At
Caulfield and Peninsula students are generally required to follow the course as
structured. Where a subject has not been satisfactorily completed students are
required to repeat that subject, if offered, the following semester.
Variation to pre-planned enrolment is only permitted if the student has failed
a subject and must comply with the policy that they repeat the failed subject
in the following semester, or a pre-planned subject is not offered in that
semester, or unresolvable timetable clashes confirmed by the administrative
staff necessitate the choosing of another subject.
At Clayton in first-year subjects, progression from first semester into second
semester shall not be affected by the results obtained in first semester
subjects. All first-semester subjects will be allowed the normal grades of NS
for scores of 40-44 and NP for scores of 45-49. Supplementary or NP grades will
be awarded by the board of examiners at its December meeting. In general
students cannot progress into the second-year subjects of a discipline until
both first-year subjects of that discipline have been successfully
completed.
Supplementary examinations may be awarded in first-year Clayton subjects.
Students shall be eligible for a maximum of three NP and/or supplementary
examination results over the whole of first year.
Students will not be allowed to enrol for a non-compulsory subject more than
twice without the prior consent of the head of the teaching department.
At the Berwick, Gippsland and Sunway campuses, students are generally advised
to follow the course as structured. Core subjects should be studied early in
the program because they include introductory subjects to major/submajor
sequences. Prerequisite rules must be observed. Failed subjects may be repeated
at any time (mindful of prerequisite rules). Elective subjects need not be
repeated.
Students are normally required to follow the course structure as specified in the graduate course entry. Normally performance will be reviewed at the end of each semester and the student may not be permitted to continue with the course if the required standard is not met.
Details
and an application form are available from the student's relevant
administration office.
Supplementary assessment procedures will vary according to the student's
program.
Students who fail a subject, which is the last subject necessary to complete
the course of study and which has been undertaken in the last two semesters of
study, will be given supplementary assessment in that subject provided that
they have completed all the work for the subject, have sat the final
examination and have obtained a mark of at least 40 per cent in the subject.
This provision does not apply to the honours programs.
The final grade awarded to the student for a subject can be no higher than a
pass (a mark up to fifty-nine). If students feel they have a right to
supplementary assessment, they should contact the faculty office. Whether or
not the mark for this supplementary examination represents that of the original
examination or the entire assessment is determined according to departmental
policy, which may differ according to subject and year level.
Special
consideration may be granted to students whose performance in an examination or
other assessment has been significantly affected by illness or other serious
cause. Special consideration applications are referred to the examiners who
take the application into account when marking the papers.
Further to the university's regulation on special consideration (Examinations
regulations, subsection three), the following shall apply to candidates within
the faculty:
1 Applications for special consideration will only be considered
when accompanied by appropriate supporting documentation. Refer to the form
'Application for special consideration and/or special (deferred)
examinations' which can be collected from the relevant administration
office.
(a) Where special consideration is sought on medical grounds the
application must be accompanied by a medical certificate and should include a
statement by the doctor, in the space provided on the form, as to the student's
ability to study for and/or undertake the assessment concerned.
(b) Where special consideration is sought after consulting with a
counsellor the application must be accompanied by a letter from the counsellor
and should include a statement by the counsellor, in the space provided on the
form, as to the student's ability to study for and/or undertake the assessment
concerned.
2 Where insufficient documentation is submitted to support the
request, the student will be informed that additional supporting evidence is
required before special consideration can be considered.
3 An application should be submitted:
(a) for examinations, within forty-eight hours after the last examination
scheduled for the candidate in accordance with subsection 3.2 of the
Examinations regulations;
(b) for other pieces of assessment, within forty-eight hours of the
deadline for submission of the piece of work.
4 Lack of facility with English is not a sufficient reason for
special consideration to be granted.
5 In every case where special consideraton is warranted at the
discretion of the chief examiner it may consist of:
(a) the granting of a higher grade or mark for an individual piece of
assessment, at the discretion of the chief examiner when the performance in
that piece of work is substantially inconsistent with other work submitted in
the subject. This action and all details of the special consideration applied
must be reported to the board of examiners on the appropriate pro forma;
(b) in extreme cases, allowing the student to withdraw from the subject
without penalty.
6 In cases where special consideration is warranted and it is
applied for prior to the completion of the relevant piece of assessment and
where the student is deemed by the chief examiner to be unable to complete the
assessment by the appointed time, it may also consist of:
(a) the granting of additional time in which to complete a prescribed
piece of assessment;
(b) undertaking a special test, deferred test or examination (either
written or oral);
(c) setting an additional piece of work to be completed in order to
determine the final result for the subject.
7 In cases where special consideration is warranted, and the
student is deemed by the chief examiner to have been able to complete the
assessment by the appointed time but the final grade for the subject is a fail,
it may also consist of an additional assessment.
8 Applications for special consideration are to be lodged at the
relevant school administration office, and at the board of examiners meeting,
the application for special consideration may be taken into account when
assessing the student's results as a whole.
(Subject
to final university approval.)
Students whose progress is considered unsatisfactory will be liable to
exclusion from the faculty. Students who are referred to the unsatisfactory
progress committee are asked to show cause in writing as to why they should not
be excluded. No student will be excluded without being given an opportunity to
appear in person before the committee.
The unsatisfactory progress process is governed by Statute 6.2 - Exclusion
for unsatisfactory progress and the associated regulations. Within this
context it is intended that students be treated equally throughout the faculty
in relation to unsatisfactory progress.
Unsatisfactory progress in a course is defined as either failure of more than
half the workload undertaken in the previous two semesters or failure of a
compulsory subject for a second time.
A student who fails half or more than half of the subjects undertaken during the previous semester, including part-time study, shall be given a letter of warning and a copy of the policy on unsatisfactory progress, and asked to provide in writing details on how the student intends to improve his or her performance.
A student who over the previous two semesters fails their entire workload shall be invited to appear before the faculty's Unsatisfactory Progress and Exclusion Committee to show cause why he or she should not be excluded.
A student shall be placed on a probationary enrolment for the following semester if the student:
A letter will be sent to inform the student of the probationary enrolment and to advise that exclusion from the course shall occur if the student fails more than half of the workload undertaken during the probationary semester or fails a compulsory subject a third time.
Following a probationary enrolment, one of three possible scenarios may occur:
In
accordance with Statute 6.2, after one year of exclusion a student may apply
for readmission. If the student has successfully completed university subjects,
he or she may apply for readmission with credit for those subjects. While
excluded the student may apply to undertake open learning subjects; if
permitted to re-enrol in the course, the student may seek credit for the open
learning subjects and such credit shall be at the discretion of the course
director.
Exclusion due to unsatisfactory progress shall be exclusion from the faculty
for a period of at least one academic year. For undergraduate students
application for readmission to the previously enrolled course is directly to
the faculty.
Applicants for readmission need to demonstrate evidence of academic
rehabilitation. This generally will take the form of good results in another
tertiary-level program.
Students who wish to appear before the Unsatisfactory Progress Committee should
ensure that they are available at the time that the committee meets. These
times are:
A student who is readmitted following an unauthorised break in study, or after a period of exclusion for misconduct or unsatisfactory academic performance, will be regarded as a new student and will undertake a course of subjects according to the structure specified in the faculty handbook of the year of readmission. Credit for work previously completed may be granted subject to the approval of the relevant course director.
wwwdev@monash.edu.au
Wed Dec 2 13:01:52 EST 1998