The onus is upon the student to provide to the head of administration (Clayton), school executive officer (Caulfield) or head of school (Gippsland), full documentation concerning previous studies for which credit is sought together with an academic transcript of results. This should be in the form of handbook subject entries and those sections of the handbook setting out course structure; in some cases course outlines handed out in lectures may provide the same information. This should preferably be done with the initial application for admission or, at the latest, at the time of enrolment. The minimum information required is number of years in course, level of subject in course, subject content and textbooks, number of contact hours and laboratory sessions etc per week, weight of subject (percentage of year represented by subject), and method of assessment (number and length of assignments, number and length of examinations etc).
Credit entitlement is determined in the first instance by the faculty selection committees in consultation where appropriate with representatives of the various engineering departments. The credit is formally granted by the faculty's undergraduate affairs committee at the earliest opportunity each year. Students who feel that they have been unfairly treated in the determination of credit entitlement may appeal to an appeals committee comprising, for the engineering degrees at Clayton, the dean, the associate dean and the subdean; for the engineering degrees at Caulfield, the head of school, the head of the appropriate division or department and the subdean; for the BTech degrees, the head of school and the course leader; for the engineering degrees at Gippsland, the head of school and the course leader; in each case augmented, where appropriate, by a representative of a relevant engineering department (except for Gippsland).
Irrespective of what study applicants may have undertaken prior to admission, or may be permitted to take during their course under cross-campus arrangements or under the `permission to take work elsewhere' regulation, it is the policy of the faculty that a certain amount of work must be completed at the `home' campus (the campus of enrolment). Students at the Caulfield, Clayton and Gippsland schools must complete at least ninety-six credit points in a particular undergraduate engineering degree program, and students at the Caulfield school must complete at least seventy-two credit points in one of the three-year BTech degree programs, in order to qualify for a degree of Monash University.
The one exception to this requirements concerns applicants admitted to candidature for an engineering degree, on the basis of a professional qualification obtained in another engineering or non-engineering specialisation, under an approved `conversion course' arrangement leading to the award of a second qualification. Such a conversion program exists at Gippsland, and typically requires completion of forty-eight to ninety-six credit points (one to two years full-time or two to four years part-time study). Many subjects required for completion of this program are available by distance education. Candidates taking distance education subjects should anticipate the need to attend a residential school at Churchill each teaching semester.
Students should note that the requirements concerning the minimum number of credit points to be completed on the `home' campus apply also where students are permitted to enrol for subjects offered by another school of engineering within the Faculty of Engineering. For example, a student enrolled in an engineering degree program at Gippsland, who is permitted to enrol for subjects at one of the metropolitan schools of engineering, must still complete subjects to the value of ninety six credit points offered by the Gippsland school.